Process

• APP drafts Call to Artists (RFQ)
• Shortlist of qualified artists develop artwork proposals
• Proposal(s) are recommended and approved for implementation

• APP manages artist contract through design, fabrication, and installation of the work
• APP takes an active role in the client’s project management team 
• APP oversees long-term care of the work

• Client is responsible for regular care and cleaning
• APP is responsible for specialized care and repairs

What if we are uncertain about whether the APP requirement applies to a project or components of a project?
Call the APP staff if you have any questions about the APP requirements. In addition, the FAQs below may provide answers to your questions.

Are contingency allowances covered by the APP requirement, even if eventually they are not used or fully used for the project?
Yes. The APP allocation is calculated and transferred to APP upon the award of the contract.

In calculating the APP allocation, should the Inspector General cost be included in the base for the APP calculation?
Yes, the APP calculation is taken against the total contract amount.

Are construction projects funded by the Capital Outlay Reserve Fund covered by the APP requirement?
Yes. The APP requirement applies to all County construction projects for new buildings.

Does the APP requirement apply to construction projects that are funded by grants or other sources that disallow public art?
If a grant or another funding source specifically prohibits the use of funds for compliance with the APP requirement, the Department must use other funds to satisfy the APP requirement.

Does the APP requirement apply to GOB projects?
Yes, the APP requirement applies to all County construction projects for new buildings. In addition, the APP requirement applies to GOB projects for new buildings done by municipal governments.

Does the APP requirement apply to the cost of architectural and engineering services and project management performed by County personnel, and to the cost of in-house construction labor, materials, and/or machinery?
Yes. The APP requirement applies to the construction cost of new government buildings regardless of the source of funds for the project and responsible party for project implementation. 

Does the APP requirement apply to buildings financed and constructed on County property by private sector investors?
Yes. The APP requirement applies to the construction cost of new government buildings regardless of the source of funds for the project.
 
What happens if the APP funds are not included in the development agreement with the private sector and/or are not collected by the Department from the private sector?
The Department will need to convey the funds for the APP requirement from another revenue source.

When are funds conveyed to APP? Whom do we contact for details about conveying funds?
Funds are conveyed to APP when the Department receives spending authority for the capital project. For example, when an A&E contract is authorized, 1 1/2% of the contract must be conveyed to APP. Please email Patricia Romeu, APP Program Chief, Department of Cultural Affairs, for instructions to convey funds at Patricia.Romeu@miamidade.gov.

Does the APP requirement apply to demolition costs?
Yes, if demolition is part of a construction project that is covered by the APP requirements.

Are additions to an existing structure covered by the APP requirement?
Yes, additions are considered to be “new government buildings.”

Are equipment costs subject to the APP requirement?
Yes. The APP requirement covers all systems and features that make a facility functional, even if the equipment is acquired through a separate contract.

Does the APP requirement apply to a parking garage?
Yes.
 
Does the APP requirement apply to roadways and sidewalks?
Yes, if the roadways and sidewalks are part of a construction project that is covered by the APP requirement.

Can Departments waive the APP requirement?
No. Section 2-11.15 of the Miami-Dade County Code sets forth the requirements for the APP program and provides that only the Board of County Commissioners has the authority to waive the APP requirement. Administrative Order 3-11 prescribes a process involving a Review Committee that can be convened by the Chief in the Office of the Mayor in charge of the APP program to conduct a hearing of a request for a waiver and states that the Review Committee will evaluate such requests as follows: “If the facility does not conform to the definition of ‘new governmental building,’ a waiver will be recommended to the Board of County Commissioners (BCC). Only the BCC is authorized to grant waivers. Waivers must be secured prior to the award of the construction contract.”

Does the APP requirement apply to a new building that may not provide a suitable location for a public artwork and may the APP funds be transferred for expenditure to another site?
Yes. The APP requirement covers all new government buildings. There is no requirement that artworks be located at the site of the project that funded the artwork. APP will work with Departments to identify suitable alternative locations.

Accessioning artwork is done through Administrative Order No. 1-3. It requires that the APP Trust and its Professional Advisory Committee review and provide the Department with a recommendation for all donations of artwork or commemorative and/or memorial structures of artistic merit, valued in excess of $1,000.